Indianapolis VA Electronic Health Record Rollout
Your Complete Guide to the Indianapolis VA EHR Modernization
The Indianapolis VA Electronic Health Record (EHR) rollout went live on August 22, 2026, at the Richard L. Roudebush VA Medical Center, along with VA hospitals in Fort Wayne and Marion, and 16 associated clinics across Indiana . This new Federal Electronic Health Record system replaces the outdated VistA system with a modern, interoperable platform that connects VA, Department of Defense, and other federal partners. More than 102,000 Indiana veterans and 6,000 staff now benefit from seamless records transfer, reduced duplicate testing, and unified access to health and benefits information through VA.gov .
Quick Facts
| Item | Details |
|---|---|
| Rollout Date | August 22, 2026 |
| Indiana Locations | Indianapolis (Roudebush), Fort Wayne, Marion |
| Clinics Deployed | 16 associated outpatient clinics across Indiana |
| Veterans Impacted | 102,000+ Indiana veterans |
| Staff Impacted | 6,000 VA clinicians and staff |
| EHR System | Oracle Health Federal EHR (formerly Cerner) |
| Contract Value | ~$27 billion (modified) |
| 2031 Target | Full implementation at all 164 VA medical centers |
What Is the VA Electronic Health Record Modernization?
The VA Electronic Health Record Modernization (EHRM) program replaces the Department’s legacy VistA system with a single, modern, interoperable Federal EHR shared across the Department of Defense, Coast Guard, and other federal partners .
What it is: The Federal EHR is a single health records system that allows veterans’ medical information to follow them seamlessly across VA facilities, military treatment facilities, and participating private sector providers. It consolidates health records, prescriptions, secure messaging, and benefits information into one portal accessed through VA.gov .
Who qualifies: All veterans enrolled in VA healthcare. You do not need to take any action to benefit from the new system—your records automatically transition to the Federal EHR.
Why it matters: Under the old system, veterans often carried paper records because their information didn’t transfer well between facilities . The new system means no more duplicate tests, lost results, or repeatedly providing the same information. Veterans can now access both medical and benefits information in one trusted location .
What veterans should do next: Update your contact information in your VA.gov profile and ensure your pharmacy has your current mailing address for prescription delivery.
Indianapolis Rollout Details
What Deployed on August 22, 2026
The August 22, 2026, deployment brought the Federal EHR to :
Richard L. Roudebush VA Medical Center – Indianapolis, IN
Northern Indiana Health Care System – Fort Wayne – Fort Wayne, IN
Northern Indiana Health Care System – Marion – Marion, IN
16 associated outpatient clinics across Indiana
Veterans May Qualify for Extra Benefits
Check available financial assistance, healthcare programs and other opportunities that may apply to you.
Check EligibilityThis marked VA’s third round of deployments in 2026, following successful rollouts in Michigan (April) and Ohio/Kentucky (June) .
National Context
The Indiana deployment was part of VA’s accelerated 2026 schedule. As of August 2026, VA had deployed the Federal EHR at 11 hospitals in 2026—nearly doubling the number of deployments seen in the previous five years . The agency plans two additional rollouts in October 2026 at the Alaska VA Healthcare System and Louis Stokes Cleveland VA Medical Center .
Key Benefits for Indianapolis Veterans
Seamless Records Transfer
The Federal EHR enables the seamless, hassle-free transfer of military health records among VA, Department of Defense, and other federal partners . Deputy Secretary Paul Lawrence explained: “Under the previous system, a veteran’s information didn’t transfer very well. So, if you’re a veteran in Wisconsin and you go to Florida on vacation, and you got hurt and come to a VA hospital, we didn’t have your information. That led to a lot of veterans carrying around paper records” .
Reduced Duplicate Testing
The new system eliminates the need for duplicate tests because prior test results can be found and shared across facilities . This means fewer medical procedures, less time, and less cost for veterans receiving care.
Unified VA.gov Portal
The biggest change for veterans is the transition of My HealtheVet directly into VA.gov, combining health records, prescriptions, and secure messages into the same portal used for other VA benefits . Veterans can now manage appointments, check prescriptions, review disability benefits, and access records—all in one place .
More Time with Doctors
The new system enables VA doctors and nurses to spend more time with patients and less time struggling with technology . “Patients will have more time talking with the doctors, as opposed to them just looking at their screens,” said Deputy Secretary Lawrence .
Improved Continuity of Care
The Federal EHR improves continuity of care when veterans transfer among facilities or need emergency care at facilities they’ve never visited . Your health records are available wherever you receive care.
What to Expect During the Transition
Temporary Challenges
VA acknowledges that veterans will experience a transition period as staff learn the new system . Here’s what to expect:
| Transition Impact | What to Expect |
|---|---|
| Appointments | Fewer appointments available August-October; schedule early |
| Appointment Length | Appointments may take longer as providers learn the system |
| Prescriptions | Fill and renew prescriptions early to avoid delays |
| After-Visit Summaries | Documents may look different than before |
| Appointment Letters | Letters for reminders and cancellations will look different |
| Secure Messaging | Care team names may appear differently on messages |
| Address Management | Temporary addresses no longer supported; update mailing address for seasonal moves |
Online Services Changes
Following the successful decommissioning of the “My VA Health” portal and the full transition to the unified VA.gov experience, veterans can now access both their medical and benefits information in one trusted location .
Address changes: With the new Federal EHR, you can have two addresses on file:
A residential address (where you live)
A mailing address (where you get mail from VA)
You can no longer keep a temporary address with start and stop dates. If you relocate temporarily, you must change your mailing address and remember to change it back when you return .
Steps for Indianapolis Veterans
Before Your Next Appointment
1. Update Your Contact Information
Ensure your name, email, phone number, and address are up-to-date in your VA.gov profile. Sign in using your Login.gov or ID.me account .
2. Refill Prescriptions Early
Avoid potential pharmacy delays by refilling and renewing prescriptions ahead of time. This is especially important during the transition period .
3. Schedule Appointments in Advance
There may be limited appointments available in the weeks before and after the transition. Schedule early and continue to contact your health care team about any care needs .
4. Use Secure Messaging
For non-urgent questions or requests, use Secure Messaging through My HealtheVet. Sign in using your Login.gov or ID.me account .
5. Be Patient
As Deputy Secretary Lawrence said: “The one thing we’d ask is for the patient to be patient” . Your care team is learning a new system while continuing to provide excellent care.
If Your Appointment Is Rescheduled
During this transition time, your care team may need to reschedule some appointments. Your team will contact you and will make sure to renew or refill any needed prescriptions .
Getting Your Medical Records
VA Indiana health care offers multiple ways to get copies of your medical records :
Online: Sign in to find, review, print, and download your VA medical records online through VA.gov.
In Person: Visit the Release of Information office at:
Richard L. Roudebush VA Medical Center, 1481 West Tenth Street, Indianapolis, IN 46202-2884
2nd Floor, Room C-2107
Hours: Monday-Friday, 8:30 a.m. to 3:30 p.m.
What to bring:
A signed, written request (VA Form 10-5345a)
Your Veteran Health Identification Card (VHIC)
By Mail or Fax: Send a signed and completed VA Form 10-5345a to the Release of Information office. Requests may take up to 20 business days to process .
Technical Details and Costs
System History
The VA initially signed a $10 billion contract with Cerner in May 2018 to modernize its health record system . Oracle acquired Cerner in 2022 and rebranded it as Oracle Health .
By 2020, just six VA medical centers had deployed the Oracle EHR, and those organizations experienced major performance issues . In April 2023, the VA largely paused EHR deployments to negotiate its contract with Oracle and address technical glitches and outages .
The Trump administration resumed the project in 2026 with deployments in Michigan, Ohio/Kentucky, and Indiana .
Contract Details
In August 2026, VA added three additional option-year periods and a $17 billion boost to its contract with Oracle, raising the total value to nearly $27 billion . VA said the extension was necessary because “unanticipated complexities” slowed software deployments, resulting in the contract’s ceiling being reached “sooner than originally planned” .
Cost estimates for the project range from $16.1 billion to nearly $50 billion, according to federal watchdogs . VA is seeking $4.2 billion in discretionary funding in its 2027 budget to support the project—$840 million more than it received last year .
Security
The new system has two layers of security: one built in by Oracle and another developed by the VA itself . Deputy Secretary Lawrence confirmed that VA will not use AI for medical decisions .
2031 Target
Under VA’s accelerated schedule, full implementation of the Federal EHR at every VA medical facility is expected as early as 2031 .
Common Questions
1. What is the Indianapolis VA electronic health record rollout?
The Indianapolis VA electronic health record rollout deployed the Federal EHR on August 22, 2026, at the Richard L. Roudebush VA Medical Center, plus sites in Fort Wayne and Marion. This modern system replaces the outdated VistA system and connects VA, Department of Defense, and other federal partners for seamless records sharing .
2. When did the Indianapolis VA EHR go live?
The Indianapolis VA EHR went live on August 22, 2026 . The rollout included the Richard L. Roudebush VA Medical Center in Indianapolis, VA hospitals in Fort Wayne and Marion, and 16 associated clinics across Indiana .
3. How does the new VA EHR benefit Indianapolis veterans?
The new EHR enables seamless records transfer among VA and DOD facilities, eliminates duplicate testing, integrates private sector health information, gives doctors more time with patients, and provides a single portal (VA.gov) for health records, prescriptions, and benefits .
4. What is the Federal EHR system?
The Federal EHR is a single, modern electronic health record system shared across the Department of Veterans Affairs, Department of Defense, Coast Guard, and other federal partners. It replaces VA’s legacy VistA system and allows veterans’ medical information to follow them seamlessly wherever they receive care .
5. How do I access my VA medical records after the EHR rollout?
You can access your records online through VA.gov using your Login.gov or ID.me account. You can also request records in person at the Richard L. Roudebush VA Medical Center Release of Information office (2nd Floor, Room C-2107), or by mail/fax using VA Form 10-5345a .
6. Will my appointments be affected by the new EHR?
Yes, during the transition period your appointments may take longer as staff learn the new system . There may also be limited appointment availability in the weeks before and after the transition. Schedule early and continue to contact your care team for any care needs .
7. Is My HealtheVet still available?
My HealtheVet has transitioned to VA.gov. Health records, prescriptions, and secure messages are now accessible through the unified VA.gov portal, which also houses benefits information .
8. Can I still get paper copies of my medical records?
Yes, you can request paper copies in person at the Release of Information office, or by mail/fax using VA Form 10-5345a. Online access through VA.gov is the fastest option. Mail/fax requests may take up to 20 business days to process .
9. How do I update my address in the new EHR?
You can change your residential and mailing addresses in your VA.gov profile, through the VA mobile app, or by contacting your VA health facility by phone or in person. The new system does not support temporary addresses with start/stop dates .
10. What happened to the VA EHR rollout before 2026?
The VA signed a $10 billion contract with Cerner (now Oracle) in 2018. By 2020, only six sites had deployed the system, which experienced major performance issues. In April 2023, the VA paused deployments to address problems. The Trump administration restarted the project in 2026 with deployments in Michigan, Ohio/Kentucky, and Indiana .
11. When will all VA facilities have the new EHR?
Full implementation of the Federal EHR at every VA medical facility is expected as early as 2031 . VA has deployed the system at 14 of 164 medical centers as of August 2026 .
12. What is the cost of the VA EHR modernization?
The contract with Oracle now totals nearly $27 billion. The VA added three option-year periods and $17 billion in August 2026. Cost estimates range from $16.1 billion to nearly $50 billion according to federal watchdogs .
13. Is the new VA EHR secure?
Yes, Deputy Secretary Lawrence confirmed the system has two layers of security: one built in by Oracle and another developed by VA itself. VA will not use AI for medical decisions .
14. How do I get prescriptions after the EHR rollout?
Continue to use your current pharmacy. Fill and renew prescriptions early during the transition period to avoid delays . If you receive prescriptions by mail, ensure the pharmacy has your correct mailing address .
15. What if I need care at a VA facility outside Indiana?
The new EHR improves continuity of care when veterans transfer among facilities or need emergency care at facilities they’ve never visited. Your health records are accessible wherever you receive VA care .
16. Where is the Roudebush VA Medical Center Release of Information office?
The Release of Information office is at 1481 West Tenth Street, Indianapolis, IN 46202-2884, on the 2nd Floor, Room C-2107. Hours are Monday-Friday, 8:30 a.m. to 3:30 p.m. .
17. Who is the contractor for the new VA EHR?
Oracle Health (formerly Cerner) is the contractor. Cerner won a 10-year contract in 2018, and Oracle acquired Cerner in 2022. The modified agreement now extends through option-year periods .
Key Takeaways
The Indianapolis VA EHR rollout went live on August 22, 2026, at Roudebush VAMC, plus Fort Wayne, Marion, and 16 clinics
More than 102,000 Indiana veterans and 6,000 staff now use the new Federal EHR system
The system enables seamless records transfer among VA, DOD, and federal partners; eliminates duplicate testing; and provides a unified VA.gov portal for health and benefits
My HealtheVet has transitioned to VA.gov; health records, prescriptions, and secure messages are now in one location
Expect temporary challenges during the transition: fewer appointments, longer appointments, and different-looking documents
Update your contact information in your VA.gov profile and refill prescriptions early
Full implementation at all 164 VA medical centers is expected by 2031
The total contract value with Oracle is now nearly $27 billion
Records can be accessed online, in person at Roudebush’s Release of Information office, or by mail/fax using VA Form 10-5345a
VA will not use AI for medical decisions, and security features are built into the system by both Oracle and VA
Official Resources
VA EHR Modernization – digital.va.gov/ehr-modernization – Official program information and deployment schedule
VA.gov – www.va.gov – Access your health records, prescriptions, and benefits in one place
Richard L. Roudebush VA Medical Center – 1481 West Tenth Street, Indianapolis, IN 46202 – VA Indiana health care services
VA Indiana Release of Information Office – 2nd Floor, Room C-2107 – 8:30 a.m. – 3:30 p.m. Mon-Fri – Medical records requests
VA Form 10-5345a – Individuals’ Request for a Copy of Their Own Health Information
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